Draft based on the KJTZ’s previous terms of participation and the technical implementation of the portal, as of October 2026. Please have it reviewed legally before publication. The German version is authoritative.
These terms govern participation in the proposal procedure for the guest performance programme of AUGENBLICK MAL! and the use of the portal set up for it. They apply to everyone who creates an account in the portal or submits a proposal. By submitting a proposal, the theatre confirms that it has read and accepts these terms.
1. Organiser and scope
AUGENBLICK MAL! is the nationwide festival of theatre for young audiences in Germany. It is organised by the Kinder- und Jugendtheaterzentrum in der Bundesrepublik Deutschland (KJTZ), Schützenstraße 12, 60311 Frankfurt am Main, Germany, whose legal entity is ASSITEJ e.V. Bundesrepublik Deutschland (hereinafter “KJTZ” or “we”). The portal is operated on behalf of the KJTZ by WL Artworld Solutions GmbH, Berlin.
These terms apply to the proposal procedure and to the use of the portal. The call for proposals of the respective festival edition specifies them, in particular regarding deadlines, dates, the premiere period, the number of proposals and file formats; it is published on this website. The privacy policy applies in addition.
Participation in the procedure is free of charge. There is no entitlement to admission to the procedure, to a viewing or to an invitation to the festival.
2. Who may propose
Proposals may be submitted by professional theatres of all genres, ensembles, collectives and performers in the performing arts for young audiences based in Germany (hereinafter “theatre”). Only the theatre’s own productions may be proposed. Co-productions are proposed by one of the partners with the consent of the others.
The person who holds the account and submits the proposal acts on behalf of the theatre and warrants that they are authorised to do so. Declarations made by this person in the portal are deemed to be declarations of the theatre.
3. What may be proposed
Productions for children or for young people may be proposed if their premiere falls within the period stated in the call for proposals. Unless the call provides otherwise: a theatre may submit up to three proposals in total, one for children, one for young people and one further proposal of its own choice. If a proposal was developed with the active participation of children or young people and this process is described in the form, the theatre may submit up to four proposals in total (two for children, two for young people).
Proposals exceeding the permitted number are not considered; the order of receipt is decisive. The KJTZ may first ask the theatre to decide which proposals remain in the procedure.
4. Deadlines and dates
Proposals can only be submitted within the submission period stated in the call for proposals. The portal does not accept submissions outside this period. Drafts can be created and saved at any time; a saved draft is not yet a proposal. The decisive moment is the time at which the proposal is submitted in the portal. It is stored with the proposal and stated in the confirmation e-mail.
If the call provides for later deadlines, for example for recordings of productions with a late premiere, the materials must be available by that date. Otherwise the proposal cannot be viewed.
The theatre states performance dates within the viewing period of the call and notifies changes to performance dates without delay so that live viewings can be planned.
5. Account and access
An account is required for the portal. It is created with the first login using an e-mail address. Instead of a password, the person receives a one-time code by e-mail at every login, valid for ten minutes. Login codes are personal and must not be passed on.
Each person holds their own account. Several people may hold accounts for one theatre. A proposal is assigned to the account that created it and can only be edited from that account. If a proposal is to be assigned to another account, for example after a change of staff, an e-mail to the KJTZ is sufficient.
The account holder is responsible for all actions carried out through their account and informs the KJTZ without delay if they suspect misuse. The KJTZ may block or delete accounts that are misused or used in breach of these terms.
6. Submitting a proposal
The proposal is submitted through the form in the portal. Mandatory fields are marked. A proposal can only be submitted if all mandatory fields are completed and these terms have been accepted. All information must be truthful, complete and up to date.
A proposal includes a complete, informative and technically sound video recording of the entire production. Format and size follow the call for proposals (unless stated otherwise there: MP4, maximum 1 GB, 6 Mbit/s, AAC stereo sound). The recording is provided in the form as a link, with a password if necessary; it must remain accessible until the procedure is completed. If the call provides instead or in addition for an upload to the KJTZ’s cloud storage (KJTZBOX), the deadline stated there applies. Viewing is based on the recording.
After submission, the theatre receives a confirmation e-mail containing all the details entered. The theatre checks these details and reports errors without delay. Submitted proposals can no longer be changed in the portal; corrections and additions are made by the KJTZ on request by e-mail.
The KJTZ checks submitted proposals for completeness and formal requirements and releases them to the curators. It may request missing details or materials; if they are not provided, the proposal may be excluded from the procedure.
7. Publication on the website
The KJTZ publishes the proposals admitted to viewing in a public overview on this website, in the order of receipt. The call for proposals may provide for exceptions, such as later publication of proposals with a late premiere. Only the details marked as public in the form become public: title, theatre, city, genre, recommended age, duration, premiere date, synopsis, artistic idea and form, team, press reviews and the press photo with photo credit. Contact details, video links, passwords and technical documents remain internal. The overview also shows the status of the procedure (viewed, shortlisted, invited).
There is no obligation to publish. The KJTZ may refrain from publishing individual details or entire proposals, for example where there are legal concerns.
8. Rights in texts, photos and recordings
8.1 Use in the procedure
By submitting, the theatre grants the KJTZ a simple, non-exclusive and free licence to use all submitted materials (texts, photos, documents, video recordings) for the purposes of the proposal procedure: storage in the portal and in the KJTZBOX, making them available to KJTZ staff, the curators and, where the call provides for it, the festival’s children’s and young people’s participation group, viewing, reproduction for internal work and documentation of the procedure.
8.2 Publication
For the details named in section 7 and the press photo, the theatre additionally grants the KJTZ the right to publish them on this website, in the archives of previous festival editions and in press and public relations work on the proposal procedure (announcement of the longlist and invitations, newsletter, the festival’s social media channels), naming the title, the theatre and the persons listed in the team. This right is unrestricted in territory and, because of archiving, unlimited in time; it may be revoked for the future insofar as publication has not yet taken place.
8.3 Video recordings
Video recordings are not published and are made available only to the persons named in section 8.1. The KJTZ obliges these persons to treat them confidentially and does not pass recordings or access details on to third parties.
8.4 Photo credit
For every photo, the theatre names the author in the form (photo credit). Photos are published only with this credit.
8.5 Warranty of rights
The theatre warrants that it holds all rights required to grant the rights under 8.1 and 8.2, in particular copyright and related rights in texts, photos, recordings, the stage work and music, and that the described use does not infringe the rights of third parties. This also applies to the personality rights of persons shown in photos and recordings; for minors, the consent of their legal guardians has been obtained.
8.6 Indemnity
If a third party brings claims against the KJTZ on account of the contractual use of submitted materials, the theatre indemnifies the KJTZ against justified claims, including reasonable costs of legal defence, insofar as the theatre is responsible for the infringement. It supports the KJTZ in defending such claims with all necessary information.
9. Data of third parties
Proposals name team members, contributors and contact persons with their roles. The theatre ensures that these persons are informed about being named and about the processing of their data in the procedure (privacy policy of this website, section “Portal”) and that naming them in the public overview is permitted. Special categories of personal data, such as health information, should not be transmitted unless they are essential to the production and the persons concerned have agreed to their disclosure.
10. Viewing and decision
Viewing and selection are carried out by a team of curators appointed by the KJTZ (unless the call provides otherwise: four persons, including two young curators up to 27 years of age). Proposed productions are first viewed on the basis of the recording and, where possible, live. An invitation generally requires a live viewing by at least one curator. Children and young people may be involved in the procedure, for example by having a participation group view the longlist.
The curators make an interim selection (longlist) and then the final selection. The theatres concerned are informed; the longlist and the invitations are published. The decisions are based on artistic and curatorial considerations. They are final, are not accompanied by reasons and cannot be contested. The curators’ reviews and assessments are confidential and are not disclosed.
11. Obligations in the event of an invitation
With the proposal, the theatre warrants that, if invited, the production will be available for a guest performance in Berlin for the entire festival period stated in the call. The guest performance version should correspond to the version viewed; the theatre notifies the KJTZ without delay of significant changes (cast, version, duration, technical requirements).
Revivals and rehearsals cannot be funded by the festival. The conditions of the guest performance (fee, travel, technical requirements, dates) are set out in a separate guest performance contract. The proposal and the invitation alone do not give rise to any entitlement to the conclusion of a guest performance contract.
12. Withdrawal and exclusion
The theatre may withdraw a proposal at any time by e-mail to the KJTZ. It is then removed from the public overview and no longer viewed. The KJTZ may exclude proposals from the procedure if the requirements of these terms or of the call are not met, if information is incorrect, if required materials are not provided in time, if third-party rights are infringed or if the portal is misused. The theatre is informed of an exclusion.
13. Data protection and deletion
The processing of personal data in the portal is governed by the privacy policy of this website, section “Portal”. Account holders can delete their account in the portal at any time. All associated proposals are deleted together with the account; submitted proposals are thereby deemed withdrawn. Anyone who wishes to delete an account but keep the proposal in the procedure contacts the KJTZ beforehand.
After the procedure is completed, the KJTZ exports the proposals and reviews to its internal storage to document the festival and deletes them from the portal. The published details remain visible in the archive of the respective festival edition.
14. Availability and liability
The KJTZ endeavours to operate the portal without disruption but does not guarantee its constant availability. Maintenance, malfunctions or security measures may temporarily restrict access. If technical problems prevent a submission within the deadline, the theatre contacts the KJTZ by e-mail before the deadline expires; in such cases the KJTZ may accept a submission by e-mail or extend the deadline for the theatre concerned.
The theatre keeps its own copies of all submitted materials. The KJTZ is liable, on whatever legal grounds, only in cases of intent and gross negligence and for the breach of essential contractual obligations; in the latter case, liability is limited to the foreseeable damage typical of the contract. Liability for damage resulting from injury to life, body or health and under the German Product Liability Act remains unaffected.
15. Changes to these terms
A proposal is governed by the version of these terms published at the time of its submission. The date of the version and the time of acceptance are stored with the proposal and stated in the confirmation e-mail. The KJTZ may change the terms for future festival editions. Changes during an ongoing procedure are communicated to account holders by e-mail and apply only to proposals submitted afterwards.
16. Final provisions
The law of the Federal Republic of Germany applies. The German version of these terms is authoritative; the English version is provided for convenience. The place of jurisdiction, where legally permissible, is Frankfurt am Main. Should individual provisions be invalid, the validity of the remaining provisions remains unaffected.
Questions about the procedure and the portal: am-vorschlaege@jungespublikum.de
As of October 2026